2121 Registration Fees
2122 Tuition
2123 Discounts
2124 Transportation Expense
2125 Late Pickup Penalty
2131 Tuition Payment Options
2132 Returned Checks
2133 Delinquent Accounts
2134 Payment in Case of Withdrawal
2141 XCS Financial Aid Program
2211 Monthly Increments to Xenos Christian Fellowship
2212 Preparation and Approval
2221 Schedule of Payments for Teachers
2222 Schedule of Payments for Hourly Employees
2223 Compulsory Pay Deductions
2230 Administrative Responsibilities
2231 Student Accounts
2232 Petty Cash
2233 Moneys Received
2120 Student Expenses
2121 Registration Fees
2121.1 Registration fees are payable annually.
2121.2 Registration fees are nonrefundable unless school placement for student is unavailable.
2121.3 Families attending Calumet and Xenos Christian School who sign up for Electronic Funds Transfer (EFT) for tuition payments receive a $50 registration discount per student for kindergarten through eighth grade and $25 for preschool.
2121.4 A $10 registration fee per student must accompany applications turned into Harambee Christian School.
2122 Tuition
2122.1 Yearly tuition fees are reviewed and established annually by the Board.
2122.2 For non-EFT families, a $20 late fee is assessed if an account has unpaid tuition and/or late fees on the fifteenth of the month. For all accounts, a $25 charge is assessed if a payment is returned for non-sufficient funds.
2123 Discounts
2123.1 Rates for elementary or middle school tuition for the second and third children in a family are subject to a 20% and 40% discount respectively.
2123.2 Since Xenos Christian Schools have an obligation to its employees and entire student body, no reductions in payments can be made for vacations, holidays, or absences regardless of the cause.
2124 Transportation Expense
2124.1 Transportation is the responsibility of each student’s parent.
2125 Late Pickup Penalty
2125.1 Calumet and Xenos Christian School: Students must be picked-up no later than 15 minutes from the close of school. If a student remains on the premises after this period, a late pickup fee is assessed as follows: $10 per student for the first half-hour and an additional $10 for each succeeding half-hour period.
2125.2 Harambee Christian School: Students must be picked-up no later than 15 minutes from the close of school. If a student remains on the premises after this period, a late pickup fee is assessed as follows: $1 per student for each five-minute period if the violation is either the initial occurrence or it is not closer than 30 days from the previous violation. For violations that occur within 30 days of the previous one, the rate increases to $2.
2130 Payments
2131 Tuition Payment Options
2131.1 Yearly Payment Plan – Payment of tuition in full at enrollment or before July 15 of the school year.
2131.2 Monthly Payment Plan – There are twelve equal monthly payments. The first payment is due by July 15 of the school year with the last payment due by June 15 of the school year.
2132 Returned Checks
2132.1 Calumet and Xenos Christian School: A $25.00 charge is assessed if a payment is returned for non-sufficient funds.
2132.1 Harambee Christian School: A $15 charge is assessed if a payment is returned for non-sufficient funds.
2133 Delinquent Accounts
2133.1 There will be a service charge of $20.00 per month on accounts not paid by the due dates of the selected payment plan.
2133.2 If two consecutive tuition payments are unpaid at the first of a month, the student is not permitted to attend school until the prior month’s tuition is paid. In addition, student assessments and conferences are withheld. Days missed are considered an unexcused absence.
2133.3 All accounts must be paid in full for the current term for grade cards to be issued or any records or transcripts to be released.
2133.4 If the complete tuition balance is not paid by June 15 of the school year, the student will not be re-enrolled for the next school year nor records and transcripts released.
2134 Payment in Case of Withdrawal
2134.1 If a student withdraws after the start of school, a one-month notice is required. If not provided, tuition is due one month from the date of notice.
2134.2 After official enrollment, if a student is withdrawn prior to the beginning of the school, a one-month tuition penalty is due by July 1, of the current school year.
2134.3 No refund of tuition can be made after May 15.
2140 Financial Aid
2141 Xenos Christian Schools Financial Aid Program
2141.1 Families attending Calumet and Xenos Christian School: XCS offers tuition subsidy for qualifying families through a grant generously provided by the general fund of Xenos Christian Fellowship.
2141.2 Harambee Christian School (HCS) offers tuition subsidy for qualifying families through Urban Concern, Inc. (UC), a ministry of Xenos Christian Fellowship.
2141.3 Families granted aid must sign a Financial Aid Contract agreeing to student performance standards and parental participation necessary to maintain the award.
2141.4 Private School Aid Service (PSAS), an independent company, evaluates and ranks requests by need.
2210 Budget
2211 Monthly Increments to Xenos Christian Fellowship
2211.1 XCS shall pay Xenos Christian Fellowship established budgeted amount for utilities, cleaning supplies, use of facilities, and upkeep and maintenance of facilities.
2212 Preparation and Approval
2212.1 Budget preparation is primarily the job of the finance director and is approved by the superintendent prior to submitting to the school board.
2212.2 The following budgetary time table shall be adhered to:
Rough draft submitted to the school board – May
Revisions – June
Adoption – July 1
2220 Payroll
2221 Schedule of Payments for Teachers
2221.1 All certificated employees shall be paid every two weeks.
2221.2 Payment of salary shall be in 26 equal amounts.
2221.3 The first check shall be issued in the first payroll period in September and the final check shall be in the last payroll period in August.
2222 Schedule of Payments for Hourly Employees
2222.1 All classified and part-time certificated employees shall be paid every two weeks.
2222.2 Employees have the responsibility to fill out time cards daily.
2223 Compulsory Pay Deductions
2223.1 Employees are subject to three compulsory pay deductions: Federal withholding taxes, withholding tax for the state and city, and Social Security.
2230 Administrative Responsibilities
2231 Student Accounts
2231.1 The finance director is responsible for keeping student ledgers current.
2231.2 It is the finance director’s job to see that all past due accounts are pursued as directed by the superintendent.
2231.3 The finance director will keep the superintendent aware of the status of any account abnormalities.
2232 Petty Cash
2232.1 The finance director shall keep petty cash available for school purchases or expenses less than $100.00. Any items over that amount must be approved by the school superintendent.
2232.2 As needed, but not less than each four weeks, an accounting of the petty cash shall be made and recorded in the Xenos accounting office.
2233 Moneys Received
2233.1 Cash, including checks, shall be deposited regularly.
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